City Clerk's Office

Duties & Responsibilities
The City Clerk's Department is responsible for a variety of functions which include:

• Ensure the legislative processes of the City, including City elections and City Council meetings, are open to the public
• Manage the preparation and distribution of all City Council meeting agendas
• Record and maintain City Council meeting minutes
• Attest, publish, post and index all resolutions and ordinances
• Maintain and publish the Rancho Santa Margarita Municipal Code
• Issue public notices and public hearing notices
• Act as custodian of the City Seal of the City of Rancho Santa Margarita
• Administer and file oaths and affirmations
• Receive and process claims, summons, and subpoenas
• Notarize and certify documents
• Receive and open all bids
• Serve as the City's Elections Officer
• Serve as the Filing Officer for Campaign Statements and Statements of Economic Interest required by the Political Reform Act
• Provide quality customer service by providing information and research assistance
• Manage the City's records and records management services and serve as the City's archivist and historian